2026 Small Community Projects Fund for Less Waste

This is a preview of the 2026 Small Community Projects Fund for Less Waste form. You will be able to start a submission when the round opens at 8:00AM 1 April 2026 (NZDT)
 
 

2026 Small Community Projects for Less Waste up to $2,000

* indicates a required field.

Details

A short title that summarises your new project - eg. Eliminating single-use packaging. We will use this or similar on all application correspondence with you.
I am applying as a * Required
Response required.
Clear the selected value for I am applying as a
If you are applying as a project with householder involvement, please attach a copy of minutes of the meeting at which it was resolved that this application be made and listing the names, addresses and contact details of at least five participating households. If there are more than five households participating, please indicate the total number directly involved.
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    Address Line 1, Suburb/Town, State/Province, Postcode, and Country are required. 
    Existing council supplier?
    You will be on our system if you have received grant funding from Council before, or if you have done work for us as a contractor

    If you're applying as an organisation?

    Is your organisation/project GST registered?
    The GST # will be on all invoices that you issue, and IRD business correspondence

    About your project for less waste.

    Word count:
    Must be no more than 250 words. Short summary (100 words recommended) of your 'less waste' project - describe what you're going to do [actions] and what result it will achieve [impact]
    When will your project start
    When will your project finish

    What do you hope to achieve with this project.

    This fund is designed to support practical waste minimisation projects that:

    • Encourage community participation and education.
    • Benefit the Kāpiti Coast community.
    • Lead to long-term waste minimisation actions and behaviour change.
    Word count:
    Must be no more than 250 words. List the waste you're targeting, and how the funding will support the project to less waste in Kapiti.
    Word count:
    Must be no more than 250 words. What/who is the intended audience for your project's delivery - for example: Our audience will be school communities in the Waikanae locale, made up of...

    Funding Details

    This new year-round fund, you can apply at any time. Project applications can be for any amount up to $2,000. A $20,000 funding pool is available annually. 

    Notes:

    • Two supporting quotes are required (where possible) for proposed equipment purchases.
    • No minimum $ per application.
    • Registered for GST, exclude GST from your costings below. Ask your Treasurer if your organisation is GST registered, or if any invoices you issue have a GST # on them.
    • Not registered for GST, list total costs including GST.

    Eligible and ineligible costs via Waste levy grants - Kāpiti Coast District Council (kapiticoast.govt.nz)

     

    Priority funding areas: Indicate the waste stream(s) or areas your project is targeting?
    Clear the selected value for Priority funding areas: Indicate the waste stream(s) or areas your project is targeting?

    Project Costings

    Tell us what you need the money for?

    For example: compost bins or recycling infrastructure.

    Name Item / ServiceCost $NZPlease provide quotes for all items
    GST# = exclude GST below. NO GST # = INCLUDE total costs below.
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          Must be at least 1 rows

          Must be a dollar amount. What is the total grant support you are requesting in this application?

          Budget Totals

          This number/amount is calculated. 

          Further Funding Details

          Have you ever applied to any other funding source for funding/sponsorship for the same or similar project? * Required
          Response required.
          Please include year, prior funding amount, source received from, and what the project was. E.g. In 2023 we received $3,000 from [local funding source] to pilot reusable serveware instead of single-use packaging
          Is your project likely to continue or extend beyond the 12 months of this funding round? * Required
          Response required.
          We are asking this because Waste Levy funded projects are generally required to be completed within 12 months of funding, although there can be flexibility if pre-approved
          Attach any supporting information and quotes
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            Terms and conditions

            Conflicts of interest * Required
            Response required.Response required.
            Clear the selected value for Conflicts of interest
            Conflicts of interest may be: actual: where the conflict currently exists, e.g. you are related to a staff member who is assessing this application; potential: where the conflict is about to happen or could happen; or perceived: where other people may reasonably think that a person is compromised, e.g. you are part of Council as an employee or elected member. Conflicts may often be managed so you are still able to access this funding.
            Word count:
            Must be no more than 100 words. Briefly describe the conflict and how you propose to manage it.
             

            What happens after you have applied?

            • Application review process (can take up to 10 working days) 
            • A member of council staff will be in touch via email with follow up questions or next steps which include:
              • Be/become an approved/registered supplier to council, which requires proof of bank account.
              • Invoicing details including a specific purchase order reference number.
              • Keep good/auditable records.
              • Keep track of both your progress and the results of your project.
              • Interim check-in: Let us know how your project is going.
              • End of project check in: Let us know how your project has gone.

            Talk to us:

            • If you have to defer or cancel the project for any reason.
            • If you find any issues in completing the project.
            • if you want to make any changes to the project from what you originally planned and indicated in your application.

            Acknowledgement of Council:

            • Acknowledge Kāpiti Coast District Council grant funding support in your project or initiative. Logos are available on request.

            Bank Account Information

            Must be a valid New Zealand bank account format. 

            Declaration

            By typing my name in the box below, I certify that the information on this form is correct.

            I understand that if the information is not correct, then the Council may refuse to consider the application, require immediate repayment of any grant, cancel any other entitlement granted and/or enforce its rights.

            Every applicant must use grant monies only for the purpose for which they are granted and account for them. If that is not done, any grant monies paid must be repaid to the Council on demand. If the actual cost of purchased equipment is lower than the initial quote, the difference must be repaid to the Council, or to their appointed internal or external auditors, on request. Proof-of-purchase must be forwarded to the Council.

            I understand that the personal information collected in this application will be collected for the purpose of assessing grant applications in accordance with Kāpiti Coast District Council’s Privacy Policy and the Privacy Act 2020. Personal information about an individual will be redacted from Committee meeting agendas and reports, which are public. Information collected will not be used for any other purpose, except as required by law. You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you would like to ask for a copy of your information, or to have it corrected, please contact us at privacy@kapiticoast.govt.nz or 04 296 4700. If this application includes personal information, I have obtained the consent of all persons concerned to provide it.

            Please ensure you have read and understood this statement prior to submitting your application.

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