2025/26 Business Waste Reduction [Waste Levy grants]

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Business Waste Reduction 2025-2026 [Waste Levy grant]

* indicates a required field.

Details

A short title that summarises your project - eg. Eliminating single-use packaging. We will use this or similar on all application correspondence with you.
Trading name +registered name if different
Your preferred telephone number to contact you with any questions. It may be but doesn't have to be a mobile #.
Existing supplier to council? * Required
Response required.Response required.
Clear the selected value for Existing supplier to council?
You will be on our system if you have received funding from Council before, or if you have done work for us as a contractor

Please get in touch before applying

Waste minimisation team-members would be delighted to hear more about your intended project before you apply. Contact us to schedule a 30min call for us to learn more about your project and offer general guidance about how to make a strong application: waste@kapiticoast.govt.nz

Less is more, especially in all things waste minimisation. Past successful applicants have focused on one or a very few aspects of their business operations, and showed how it meets or exceeds the allocation policy requirements. Priority waste streams indicated in this summary web page and the allocation policy linked at bottom of that page guide the internal panel review team in assessing all applications.

Have you discussed this project proposal with a member of the waste minimisation team? * Required

GST registered or no?

Is your business GST registered? * Required
Response required.Response required.
Clear the selected value for Is your business GST registered?
The GST # will be on all invoices that you issue, and IRD business correspondence

Project plan - business waste reduction

Word count:
Must be no more than 250 words. Short summary (250 words or less recommended) of your waste reduction project - describe what you're going to do [actions] and what result it will achieve [impact]
12 month or shorter projects will generally need to begin within 3 months of funding approval by Council. Projects spanning multiple years will need to be agreed/approved by council officers, and will be a condition within your funding agreement.
Is this a new or ongoing project? * Required
Response required.
Clear the selected value for Is this a new or ongoing project?
Please state current situation and what expansion will deliver/achieve on top of that

Project objectives and outcomes

This fund is designed to assist existing businesses in implementing measures that will lead to long-term and measurable minimisation of waste from their operations.

Word count:
Must be no more than 250 words. The external funding source - waste levy - requires that applications/projects state how the project results in less waste [by quantifiable measures such as weight/quantity] ending up in landfill
Kāpiti waste levy grant-supported project businesses must be registered/based/occur within the Kāpiti Coast District boundaries. Where some activity occurs outside of District boundaries please indicate an approximate percentage that will occur in-region.
Word count:
Must be no more than 250 words. We recommend that you keep this simple: E.g. type of waste x expected diversion quantity/weight away from landfill and into reuse/recovery. Indicate the current situation and the reduction weight +quantity you reasonably expect to achieve.
If your proposed project is not expected to achieve any nett cost savings simply indicate $0, or a negative figure if relevant
Word count:
Must be no more than 250 words. Briefly describe how you're going to share what you're doing with your customers, suppliers and other stakeholders. Again, this doesn't need to be long, just quantify a plan: E.g. "We will use our existing website and social channels to explain our waste reduction project, why we're doing it, and the reduction we are aiming for". Give us a clear/basic idea of what that will look like. E.g: "we'll do #posts on socials, add a specific page to our website, publish our wins and learns via Linkedin"

Funding Details

A $20,000 funding pool [minimum 50% co-funded by your business] is available for Business Waste Reduction projects 2025-2026 financial year.

Note:

  • Two supporting quotes are required (where possible) for proposed equipment purchases.
  • No minimum $ per application. Maximum application $20,000 co-funded 50% by your business = $40,000 project.
  • Business GST registered? Exclude GST.
  • Not GST registered, include GST.

www.kapiticoast.govt.nz/WasteReductionGrants/#Business lists eligible and ineligible costs.

Priority funding areas: Indicate the waste stream(s) or areas your project is targeting?
Clear the selected value for Priority funding areas: Indicate the waste stream(s) or areas your project is targeting?

Project Costings

Name Item / ServiceCost $NZPlease provide quotes for all items
Business GST registered? Exclude GST. Not GST registered, include GST below.
Attach a file: Select stored file
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                  Must be at least 1 rows

                  Project Totals

                  Must be a dollar amount. Your business must co-fund a minimum of 50% of total project costs - evidence may be required at project audit
                  This number/amount is calculated. 
                  Does the amount requested and total project cost exclude or include GST * Required
                  Response required.
                  Business GST registered? Exclude GST. Not GST registered, include GST. If there's a GST # on your invoices you are GST registered and must exclude GST from your costings.

                  Further Project Details

                  Have you applied to any other funding source for funding/sponsorship for the same or similar project? * Required
                  Response required.
                  Word count:
                  Must be no more than 250 words. Please include year, prior funding amount and source received from. E.g. In 2023 we received $3,000 from [local funding source]
                  Is this project likely to recur or extend beyond the 12 months of this funding round? * Required
                  Response required.
                  We are asking this because Waste Levy funded projects are generally required to be completed within 12 months of funding, although there can be flexibility if pre-approved
                  Word count:
                  Must be no more than 250 words. 
                  Word count:
                  Must be no more than 250 words. 
                  Word count:
                  Must be no more than 250 words. Examples: internal project plans on a page, sustainability commitments, PToK supported company sustainability policy or roadmap)
                  Attach a file: Select stored file

                    Terms and conditions

                    Conflicts of interest * Required
                    Response required.Response required.
                    Clear the selected value for Conflicts of interest
                    Conflicts of interest may be: actual: where the conflict currently exists, e.g. you are related to a staff member who is assessing this application; potential: where the conflict is about to happen or could happen; or perceived: where other people may reasonably think that a person is compromised, e.g. you are part of Council as an employee or elected member. Conflicts may often be managed so you are still able to access this funding.
                    Word count:
                    Must be no more than 100 words. Briefly describe the conflict and how you propose to manage it.

                    What we need you to do if you are approved to receive funding:

                    Administration & Accountability:

                    • Sign and return a funding agreement.
                    • Be/become an approved/registered supplier to council, which requires proof of business bank account.
                    • Await invoicing details including a specific purchase order reference number.
                    • Use the co-funding only for the purpose you've received it.
                    • Keep good/auditable records of what you spend on this project.
                    • Keep track of both your progress and the results of your project.
                    • Interim check-in: Let us know how your project is going (in an email, remote or in-person meeting, through your organisation's regular reporting, or in a separate report).
                    • Submit a report back at the end of the project, at the end of the council financial year you received funding for, or latest within 12 months of the funding approval by Council.

                    Talk to us:

                    • If you have to defer or cancel the project for any reason.
                    • If you find any issues in completing the project.
                    • if you want to make any more than minor changes to the project from what you originally planned and indicated in your application.

                    Acknowledgement of Council:

                    • Acknowledge Kāpiti Coast District Council in all your formal documents and promotional material relating to this project or initiative. Logos are available on request.

                    Declaration

                    By typing my name in the box below, I certify that the information on this form is correct, and specifically that my business will co-fund a minimum of 50% of this project.

                    I understand that if the information is not correct, then the Council may refuse to consider the application, require immediate repayment of any grant, cancel any other entitlement granted and/or enforce its rights.

                    Each applicant must use grant monies only for the purpose for which they are granted and account for them, including providing a completed Accountability Report Back form.  If that is not done, any grant monies paid must be repaid to the Council on demand. If the actual cost of purchased equipment is lower than the initial quote, the difference will be repaid to the Council at the same time that the purchase price is paid. Proof-of-purchase must be provided to Council, or to their appointed auditors, on request.

                    I understand that the personal information collected in this application will be collected for the purpose of assessing grant applications in accordance with Kāpiti Coast District Council’s Privacy Policy and the Privacy Act 2020. Personal information about an individual will be redacted from Committee meeting agendas and reports, which are public. Information collected will not be used for any other purpose, except as required by law. You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you would like to ask for a copy of your information, or to have it corrected, please contact us at privacy@kapiticoast.govt.nz or 04 296 4700. If this application includes personal information, I have obtained the consent of all persons concerned to provide it.

                    Please ensure you have read and understood this statement prior to submitting your application.

                    Re-enter your name as confirmation that you agree to the terms and conditions
                    Today's date
                    Have you... * Required
                    Response required.Response required.
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                    At least 4 choices must be selected. 
                    How did you hear about the waste levy grant(s)?*
                    Clear the selected value for How did you hear about the waste levy grant(s)?*
                    To ensure we reach as many