2023/24 Ōtaki Community Board Community Sporting Activity Fund

Criteria for Sporting Activity Grants

The Ōtaki Community Board will consider the applications that support:

• Individuals, sporting groups (preferably focused on youth) where there is an opportunity to participate and to excel in a range of sporting activities. (The community board will not consider applications relating to sporting activities where there is a potential for these to be funded to SPARC.)
• Community groups providing sporting and active recreational opportunities within the Ward, where they contribute to health and wellbeing of the community and encourage people to participate in active recreation.
• Community activities which provide sporting events with Ōtaki Ward which are open to general community involvement.

Eligible Groups

1. Applicants must reside in the Ōtaki Ward.
2. Groups that provide cultural, sports, environmental or social services will be eligible.
3. Groups that are unable to receive sufficient grants from other sources because of the timeframe
or because they are otherwise ineligible.
4. Groups must be non-profit making.
5. Purely recreational groups shall be eligible in relation to youth, the aged, people with disabilities
or the socially disadvantaged or for unique historic occasions.

Eligible Purposes

1. Unique or infrequent sports and active recreation events that are important to the Ōtaki Ward.
2. Special events that will promote the town and enhance opportunities within the town.
3. Activities that encourage the development of sports and recreation activities within the Ōtaki
   Ward.
4. Unique and especially meritorious effort in sport or recreation events that otherwise meeting none of the above criteria, at the discretion of the board.
   

Please note: For transparency and clarity, the board asks applicants to coordinate their multiple applications when seeking funding for the same team/club/event.

Ineligible Purposes

1. Expenses incurred for school curriculum activities.
2. The board will not approve any retrospective grants.
3. The board will not consider applications relating to sporting activities where there is potential for these to be funded by Sport New Zealand or a national sporting body to which the applicant is affiliated.
   

Maximum Grant

The maximum amount payable is $750.00. Applicants can receive only one grant within a 12-month period.

Accountability

1. All applicants are required to provide a short, simple report back on use of the funds. This can be done either by attending a meeting of the Board and reporting verbally or sending an “Accountability Report Back” form outlining the benefits gained; and attaching copies of receipts and other financial information if applicable. Applicants failing to meet this accountability requirement will ne excluded from any further applications for a period of two years.
2. Any money NOT used for the purpose applied for is required to be immediately repaid to the Ōtaki Community Board Grants Fund. Failure to do so will excluded the applicant for two years from any further application.
   

Procedure for Applications

1. Applications must be made on the approved application form and must contain all supporting information (maximum of five supporting pages).
2. Applications must include a bank deposit slip.

Submit Applications Prior to Meeting

To ensure your grant application is included for consideration in the agenda for Ōtaki Community Board meetings, please submit your application at least 8 working days prior to the upcoming Ōtaki Community Board meeting. The dates for Ōtaki Community Board meetings in 2024 are:

• Tuesday, 5 March 2024
• Tuesday, 9 April 2024
• Tuesday, 28 May 2024
• Tuesday, 23 July 2024
• Tuesday, 27 August 2024
• Tuesday, 15 October 2024
• Tuesday, 26 November 2024

Once your application has been processed you will be acknowledged by email to confirm its receipt.