The purpose of the Waikanae Community Board’s Promotion Fund is to provide financial assistance for groups or individuals who, through their activities, are promoting the Waikanae Ward.
To allow the Community Board to forward plan they encourage organisations to provide an annual calendar of events and activities, and to note the activities which they may need funding for.
Applicants must provide at least 3 quotes for any items to be purchased with the grant money.
Applicants are to give full details of the reason for application, and amount requested, and to note any other applications for funding currently sought from other bodies.
Where an application for funding for a particular purpose might be received from individual members of an organisation and from the organisation as a whole, preference will be given to ONLY funding the organisation as a whole.
Where an organisation anticipates that it will require ongoing annual funding, to be used for the same purpose each year, it may apply for three consecutive years of annual funding within a single application. If such an application is approved, the funding will be released in annual instalments. The second and third instalments will only be released once the Community Board has received a satisfactory accountability report in relation to the previous year’s funding. First-time applicants to the Promotion Fund will not be eligible for three years of annual funding.
In a given financial year, the Council may not allocate sufficient funding to the Community Board to enable it to pay all grants arising from three-year funding arrangements approved in a previous year. In such situations the available funding will be distributed on a pro-rata basis to those organisations
to which funding has already been approved.
Activities for which funding has already been received from either the Grants Allocation Committee or one of the other community boards in the district will not be eligible for funding from the Waikanae Community Board for the same activities.
Applications will not be considered retrospectively.
Notwithstanding all of the above, the Waikanae Community Board has the right if justification can be proven, to make a grant outside the criteria.
To ensure your grant application is included for consideration in the agenda for Waikanae Community Board meetings, please submit your application at least 8 working days prior to the upcoming Waikanae Community Board meeting. The dates for Waikanae Community Board meetings in 2024 are listed below:
Once your application has been processed you will be acknowledged by email to confirm its receipt.
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