2024/25 Ōtaki Community Board Community Grants Fund

The Ōtaki Community Board will consider the applications that support:

• Community groups contributing directly to wider community wellbeing – environmental, social, cultural and economic.
  (This relates to community groups specifically set up to help people in the community and/ or improve the local environment. It does not include business development initiatives.)
• Individual young people or youth organisations where there is an opportunity to excel at a range of cultural, community, environmental or educational achievements.
• Progressing the activities of community groups in the areas of culture, social or economic that advance the general enjoyment and wellbeing of the community.
  (This relates to groups that while not having a particular focus on improving social wellbeing, do contribute to the general feel and enjoyment of the community – for example, a Music Society, a group set up to put on a concert or event, a sports club.)
• Individuals, sporting groups (preferably focused on youth) where there is an opportunity to participate and to excel in a range of sporting activities.
  (The community board will not consider applications relating to sporting activities where there is a potential for these to be funded to SPARC.)
• Community groups providing sporting and active recreational opportunities within the Ward, where they contribute to health and wellbeing of the community and encourage people to participate in active recreation.
• Community activities which provide sporting events with Ōtaki Ward which are open to general community involvement.

1. Applicants must reside in the Ōtaki Ward and can include individuals or groups.
2. Groups that provide cultural, sports, environmental or social services will be eligible.
3. Churches and schools will also be eligible in special circumstances.
4. Groups that are unable to receive sufficient grants from other sources because of the timeframe or because they are otherwise ineligible.
5. Groups must be non-profit making.
6. Purely recreational groups shall be eligible in relation to youth, the aged, people with disabilities or the socially disadvantaged or for unique historic occasions.

1. Unique or infrequent events that are historically important to the town.
2. Unique or infrequent sports and active recreation events that are important to the Ōtaki Ward.
3. Special events that will promote the town and enhance opportunities within the town.
4. Activities that encourage the development of cultural, environmental, sports and recreation, social or educational activities within the local district.
5. Unique and especially meritorious events that meet none of these criteria, at the discretion of the board.
6. Grant to partially or fully offset the cost of any Council permit, licence or resource consent fees on the basis that the proposed activity falls into a "worthy cause" category.

1. Expenses incurred for school curriculum activities.
2. The board will not approve any retrospective grants.
3. The board will not consider applications relating to sporting activities where there is potential for these to be funded by Sport New Zealand or a national sporting body to which the applicant is affiliated.

1. All applicants are required to provide a short, simple report back on use of the funds. This can be done either by attending a meeting of the Board and reporting verbally or sending an “Accountability Report Back” form outlining the benefits gained; and attaching copies of receipts and other financial information if applicable. Applicants failing to meet this accountability requirement will be excluded from any further applications for a period of two years.
2.  Any money NOT used for the purpose applied for is required to be immediately repaid to the Ōtaki Community Board Grants Fund. Failure to do so will excluded the applicant for two years from any further application.

Submit Applications Prior to Meeting

To ensure your grant application is included for consideration in the agenda for Ōtaki Community Board meetings, please submit your application at least 8 working days prior to the upcoming Ōtaki Community Board meeting. The dates for the remaining Ōtaki Community Board meetings in 2024 are:

• Tuesday, 5 March 2024
• Tuesday, 9 April 2024
• Tuesday, 28 May 2024
• Tuesday, 23 July 2024
• Tuesday, 27 August 2024
• Tuesday, 15 October 2024
• Tuesday, 26 November 2024

Once your application has been processed you will be acknowledged by email to confirm its receipt.